Managing Multiple Projects with Microsoft Project

Managing Multiple Projects with Microsoft Project

Introduction:

This course is delivered to you by the International Academy of Human Resource Development (IAHRD). Our syllabus is designed by experts with long experience in the field. Project managers have to work with more than one project most of the time, Microsoft Project can facilitate these complicated processes. This course provides the skills to manage multiple or complex projects with Project Professional. You learn to create cross-project links, develop shared resources, and track and report status across multiple projects. This course will be given by consultants in the field of project management to make sure you receive the best teaching quality. We are looking forward to seeing  you in the course !

Objectives:

After this course , participants will be able to:

1. Leverage Microsoft Project professional tools and techniques in more than one environment.

1. Implement master projects and subprojects.

1. Resolve over allocations  and resourceassignments across projects.
2. Track schedule and budget on complex projects.
3. Keep data connection among project managers, teams in allover the organization.
4. Integrate third-party applications to guarantee and facilitate  data sharing and accessibility.
5. Link tasks ,create and assign resources.
6. Save a baseline and track progress for single projects.

Contents

Module 1 :

1. Microsoft Project, portfolio and program standards and terms.
2. Why to use Microsoft Project?
3. Essential project prerequisites.

1. Establishing a multi-project framework.

1. Operating within a shared environment.

Module 2:

1. Standards of Microsoft Project Professional.

1. A consistent feature set throughout the organization.
2. Managing the multi-project environment.
3. Calendars, views and fields.
4. A robust multiple-file management system.
5. The global template with organizer customization.

Module 3:

1. Consolidated projects development.
2. Compiling consolidated projects with embedding.
3. Utilizing existing project plans.
4. Building master and subprojects.
5. Defining project hierarchy by inserting subprojects into a master project.
6. Linking tasks across projects.
7. Best practices for master and subprojects.

Module 4:

1. How to create a shared resource pool?
2. Selecting preferred resource types: Names, generic and sets.
3. Management boundaries
4. Employing a shared pool to your side.
5. Identifying and resolving conflicts.
6. Viewing assignments across projects.
7. Resourcing based on availability
8. Resolving resource over allocations.
9. Prioritizing subprojects and tasks
10. Smoothing and leveling subprojects and tasks based on priorities.

Module 5:

1. Essential skills of tracking.

1. Metrics: Measuring schedule, completeness and budget.

1. Base lining projects and subprojects.
2. The right tracking methods.
3. Tracking by tasks, assignments and teams.
4. Effective cost-tracking.
5. Calculating cost variances.
6. Maximizing information.
7. Analyzing and evaluating progress.
8. Schedule slippage.
9. Adjustments and taking corrective actions.
10. Practical guidelines for tracking complicated projects.

Module 6:

• Communication infrastructure
• Integrating with third-party applications.
• Outlook to improve communication with team members.
• Facilitating updates from local or distributed team members.
• Exchange data between Access and Excel.
• Disseminating information to non-Microsoft Project users.
• Distributing data from multiple projects.
• Schedule and cost progress.
• Views and reports customization.

Who should attend?

1. Project managers working in one or multi-project environment.
2. Employees who have the potential to become Project Managers.
3. Interested candidates who would like to expand their knowledge in project management.